Organizational Setting
The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS). Among the five Sections, the Seibersdorf Laboratories Services Section (SLSS) provides site operation technical and administrative services to the work of the IAEA’s laboratories. SLSS services include facilities, technical, engineering, property and transport management, and site security through its management of the Seibersdorf Protective Force (SPF). The Section has a diverse complement of 35 staff, including technicians, drivers, procurement assistants and IT support. The armed SPF provides around-the-clock security for the site.Among the five Sections, the Seibersdorf Laboratories Services Section (SLSS) provides site operation technical and administrative services to the work of the IAEA’s laboratories. SLSS services include facilities, technical, engineering, property and transport management, and site security through its management of the Seibersdorf Protective Force (SPF). The Section has a diverse complement of 35 staff, including technicians, drivers, procurement assistants and IT support. The armed SPF provides around-the-clock security for the site.
Main Purpose
Under the guidance and overall supervision of the Head, Facilities Management and Engineering Unit, SLSS, the General Services Assistant and in close cooperation with other staff in SLSS assists with maintenance of premises and technical installations (indoor and outdoor) at the IAEA Laboratories in Seibersdorf in compliance with strict safety and security regulations. These premises and technical installations include diversified structures such as clean laboratories and nuclear materials laboratories with various controlled areas and clean rooms; fly and mosquito mass-rearing with specially air-conditioned compounds; technical workshops (plumbing, carpentry, electricity, painting, mechanics); conference and training facilities.
Functions / Key Results Expected
Work independently on a diverse array of technical support and maintenance tasks at the Seibersdorf Laboratories in compliance with safety and security measures according to established standards and procedures.
Assign work to contractors, such as gardeners, painters, construction services, carpenters etc, and verify completion of tasks, monitoring the work is executed as per specifications and applicable safety regulations and standards.
Accompany contractors to the job sites within the Laboratories and provides guidance as required.
Assist the SLSS Group for Receiving and Procurement with distribution and deliveries of received goods/supplies, ensures accuracy of delivery notes and reports on identified discrepancies.
Provide transportation services for delivery/pick up of agency equipment, materials and supplies, and locksmith services.
Assist with the coordination of cleaning, grounds keeping and other contractual support services for the Seibersdorf Laboratories on a day-to-day basis.
Assist with various tasks related to Waste Management and the handling of toxic materials.
Refill liquid nitrogen containers in specific laboratories as/if required.
Function as the SLSS Building and Infrastructure Group’s specialist for all works related to carpentry works, wood works, dry-walling and other related tasks.
Act as a backup for other members of the SLSS Building and Infrastructure Group and receives cross-training in all the SLSS Building and Infrastructure Groups responsibilities.
The incumbent may perform his/her work in areas involving exposure to radioactive materials. Therefore, as an Occupationally Exposed Worker, he/she must be medically cleared by VIC Medical Service and is subject to an appropriate radiation and health monitoring programme, in accordance with the IAEA’s Radiation Safety Regulations.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Resilience | Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| General Services | Building Maintenance | Thorough knowledge of industry best practices in maintenance of premises and technical installations. |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Discretion and Respect for Confidentiality | Familiarity with scientific laboratory / industrial environment and associated sensitiveness desirable. |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Proficiency in MS Office 2010, which is the IAEA standard (Outlook, Word, Excel, PowerPoint) is desirable. |
Qualifications, Experience and Language skills
Completed secondary education or an apprenticeship and vocational schooling in building’s maintenance/management or construction, or related field?
A minimum of four years of hands-on experience in operating high powered machines such as bench saw, skill saw, bench planer and column drilling platform, etc.
Experience with carpentry work and drywalling.
Knowledge in the field of roof works and waterproofing of buildings desirable.
Advanced experience in upkeep and cleaning of laboratories and/or similar premises is an asset.
License for driving cars and forklifts is an asset.
Good health, physical fitness and strength to carry out strenuous work.
Excellent oral and written command of English and German. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 48527 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce.
- Recruitment will be on a LOCAL BASIS only.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
